The 2024 Annual General Meeting of PBC Health Benefits Society, carrying on business as “Pacific Blue Cross”, will be held on Friday, September 6, 2024, with formal commencement at 6:00 p.m. PT.
Order of Business
GENERAL INFORMATION FOR MEMBERS
The meeting will take place in the Whistler Auditorium at the offices of Pacific Blue Cross, at 4250 Canada Way, Burnaby, British Columbia.
Read the full 2023 Annual Report including our annual financial statements. This material can also be requested through the head office of Pacific Blue Cross at corporatesecretary@pac.bluecross.ca.
2024 Election of Directors
The number of directors to be elected this year shall be six (6) in total, comprising the following:
Nominations of members to stand for election as directors must be in writing, signed by not less than ten (10) voting members of Pacific Blue Cross and include the written consent of the member agreeing to stand for election, and must be received at the head office of Pacific Blue Cross not later than thirty (30) days and not more than forty-five (45) days prior to the date of the Annual General Meeting.
For more information on becoming a director of Pacific Blue Cross and the Director Nomination Process, please click on the link below.
Pacific Blue Cross Recruitment for Directors (closed)
Eligible members can vote on the election of directors. Voting for the election of directors will take place only through Absentee Voting in advance of the Annual General Meeting via Electronic Ballot and there will be no voting for the election of directors at the Annual General Meeting. Instructions on how to vote will be distributed along with the list of Director Nominees. Absentee voting will occur between Friday, August 23, 2024 at 8:00 a.m. PT and Tuesday, September 3, 2024 at 4:30 p.m. PT.
Voting and Registration
Click here for more information on this year’s Voting Procedures.
Registration for members attending the Annual General Meeting will open at 4:30 p.m. PT on Friday, September 6, 2024 in the foyer of the offices of Pacific Blue Cross at 4250 Canada Way, Burnaby, British Columbia, and all members are reminded to bring proof of membership and photo ID to present at the registration desk.
Any further questions about Pacific Blue Cross’s Annual General Meeting may be sent to the Corporate Secretary at corporatesecretary@pac.bluecross.ca.
Allison S. MacLean
Corporate Secretary
Individual member. You are eligible to one vote as an Individual Member if you:
Organizational member. If your business, firm or corporation is a plan sponsor with PBC, you are entitled to one vote. You must:
Here are the details on how organizational members can register to vote.
Health Care Professional member. Physicians, surgeons, dentists or pharmacists who are duly licensed to practice by their legally constituted professional organization are entitled to one vote. You must:
Here are the details on how health care professionals can register to vote.
Yes. Voting for the Directors Election will take place only through Absentee Voting in advance of the Annual General Meeting and there will be no voting for the Directors Election at the Annual General Meeting. One Absentee Voting Option will be available: Electronic Ballot. Absentee Voting will occur between Friday, August 23, 2024 at 8:00 a.m. PT and Tuesday, September 3, 2024 at 4:30 p.m. PT.
If you are an eligible member, you can vote online through your computer or browser enabled tablet.
Health care professionals and members voting on behalf of an organization must be registered and approved to vote before the Absentee Voting period.
Electronic voting in the Directors Election will be supported by an external provider, Simply Voting. Eligible members will be able to access Simply Voting’s platform directly through a link on PBC’s website starting on Friday, August 23, 2024 at 8:00 a.m. PT. Further instructions will be distributed on Wednesday, August 21, 2024, along with the list of Director Nominees.
Eligible organizations must provide a letter on the organization’s letterhead as well as a copy of a government issued photo identification card for the designated representative. The letter must include:
Send your completed letter and government issued photo identification by email to corporatesecretary@pac.bluecross.ca with subject line: Organizational Voter Registration between July 25 and August 6, 2024. PBC will manage all personal information collected through this process in accordance with applicable privacy requirements.
Once approved, we will contact you with your voting credentials and details on how to vote.
Please note: Voting members are only allowed to cast one vote each. However, an exception will be made if you have been designated and approved to vote on behalf of an Organizational Member and you are also an Individual Member. In this situation, you will have separate log in credentials to vote electronically during the advance voting period and will need to log in separately for each vote.
Eligible health care professionals can register to vote by providing a Health Care Professional Statement to PBC that must be typed or printed, with corresponding signature and include:
Send your completed letter and government issued photo identification by email to corporatesecretary@pac.bluecross.ca between July 25 and August 6, 2024 with subject line: Health Care Professional Voter Registration. PBC will manage all personal information collected through this process in accordance with applicable privacy requirements.
Once approved, we will contact you with your voting credentials and details on how to vote.
Please note: If you are eligible to vote both as an Individual Member and Health Care Professional, we ask that you vote as an Individual Member.
Individual member. You will need your Policy Number and ID Number, which you can find on your PBC ID card. Enter your ID Number as issued, including any leading zeros. You’ll be asked to enter your date of birth for security and identification purposes.
If you’re a member of the FNHA plan: Please vote using your FNHA plan. In the Policy Number field, please enter 40000. Enter your Status Card number in the ID Number field.
If you have a PBC policy and have purchased an Annual Travel Policy: Please vote using your PBC Policy Number and ID Number.
If you have multiple PBC policies: Please use the lowest Policy Number to vote (unless you’re a member of the FNHA plan). For example, if you have benefits under Policy 4567 and Policy 123, enter 123 in the Policy Number field and your corresponding ID Number in the ID number field.
If you have multiple plans using the same Policy Number: Please vote using your lowest ID Number.
If you have an Annual Travel Holder Policy and no other benefits with PBC: In the Policy Number field, enter 68000. Enter the Certificate ID on your Annual Travel Policy in the ID Number field. If you have two current Certificate ID’s, use the ID Number that is the lowest.
Organizational member. You will have received a Policy Number, ID Number, and a date from the Corporate Secretary when you were approved to vote. Please enter these numbers in the appropriate fields; use the date you were given by the Corporate Secretary in the Date of Birth field.
Health Care Professional member. You will have received a Policy Number, ID Number, and a date from the Corporate Secretary when you were approved to vote. Please enter these numbers in the appropriate fields; use the date you were given by the Corporate Secretary in the Date of Birth field.
You can contact us at 604 419-2098 during business hours during the voting period, from Friday, August 23, 2024 at 8:00 a.m. PT to Tuesday, September 3, 2024 at 4:30 p.m. PT.
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In order to participate in the in-person Annual General Meeting, you will need to register beginning at 4:30 p.m. PT in the lobby of the PBC offices at 4250 Canada Way, Burnaby. You will need to show your government issued photo ID.
Individual member. You should also have your PBC ID card with your Policy Number and ID Number on it to facilitate the registration process.
Organizational member. Please bring the Policy Number, ID Number, and the date assigned to you by the Corporate Secretary when you were approved to vote.
Health Care Professional member. Please bring the Policy Number, ID Number, and the date assigned to you by the Corporate Secretary when you were approved to vote.
August 21, 2024
The Nominating Committee has now completed its annual Director Nomination process, and had its recommendation adopted by the Board of Directors.
This process started with the Governance Committee defining the desired skills, competencies, and experience for potential Board Directors, and to determine which to prioritize for this election. This information was included in the Recruitment for Directors document issued on Tuesday, July 16, 2024.
For 2024, the priorities are Financial, Actuarial, Information Technology, and Insurance/Benefit Industry Skills.
Throughout the process, the Nominating Committee followed its Terms of Reference. Once eligibility was confirmed, the Nominating Committee reviewed Director Nominee self-assessments, considered other information provided by the Director Nominees, and conducted individual interviews. The assessment results of each Director Nominee are included in the Director Nominee Profiles linked to this page.
The recommendation to the Membership is based on which Director Nominees best demonstrate alignment with the priorities for 2024 and will best complement and strengthen the existing Board of Directors for the effective governance of Pacific Blue Cross.
The following Director Nominees have been approved by the Board of Directors to stand for election, with voting to take place in advance of the Pacific Blue Cross Annual General Meeting to be held on Friday, September 6, 2024:
Health Care Professional Member Category — Two nominees for two vacancies (acclaimed)
*Denotes Director Nominees being recommended to the Membership for election.
Organizational Members Category: One nominee for one vacancy (acclaimed)
*Denotes Director Nominees being recommended to the Membership for election.
Individual Members Category – Five nominees for three vacancies (contested)
*Denotes Director Nominees being recommended to the Membership for election.
Click here for more information on this year’s Voting Procedures