Annual General Meeting

Notice of Annual General Meeting to our Members

Vote

Some potential issues with certain voting credentials have been brought to our attention. We will solve them as soon as possible, and we apologize for any inconvenience. For any other questions please see the Voting Procedures.

Update regarding the 2024 Annual General Meeting 

The 2024 Annual General Meeting of PBC Health Benefits Society, carrying on business as “Pacific Blue Cross”, will be held on June 19, 2024, with formal commencement at 6:00 p.m. PT.

Order of Business

  1. Call to Order
  2. First Nations Land Acknowledgement
  3. Report of the Credentials Committee
  4. Appointment of Recording Secretary and Parliamentarian
  5. Adoption of Rules of Order
  6. Adoption of the Agenda
  7. Approval of the Minutes of the Annual General Meeting held June 14, 2023
  8. Chair’s Remarks
  9. Introduction of the Board of Directors
  10. Report of the Board of Directors
  11. Presentation of the Audited Financial Statements and the Report of the Auditor
  12. Appointment of Auditors
  13. President and Chief Executive Officer’s Remarks
  14. Election of Directors
    1. Report of the Nominating Committee
    2. Announcement of the Results of the Election of Directors from the following categories:
      1. Health Care Professional Members
      2. Organizational Members
      3. Individual Members
  15. New Business
  16. Date and Place of the Next Annual General Meeting
  17. Closing Remarks
  18. Adjournment

GENERAL INFORMATION FOR MEMBERS

The meeting will take place in the Whistler Auditorium at the offices of Pacific Blue Cross, at 4250 Canada Way, Burnaby, British Columbia.

Read the full 2023 Annual Report including our annual financial statements. This material can also be requested through the head office of Pacific Blue Cross at corporatesecretary@pac.bluecross.ca.

2024 Election of Directors

The number of directors to be elected this year shall be six (6) in total, comprising the following:

  1. Two (2) Health Care Professional Members
  2. One (1) Organizational Member
  3. Three (3) Individual Members

Nominations of members to stand for election as directors must be in writing, signed by not less than ten (10) voting members of Pacific Blue Cross and include the written consent of the member agreeing to stand for election, and must be received at the head office of Pacific Blue Cross not later than thirty (30) days and not more than forty-five (45) days prior to the date of the Annual General Meeting.

For more information on becoming a director of Pacific Blue Cross and the Director Nomination Process, please click on the link below.  

Pacific Blue Cross Recruitment for Directors (closed)

Eligible members can vote on the election of directors. Voting for the election of directors will take place only through Absentee Voting in advance of the Annual General Meeting via Electronic Ballot and there will be no voting for the election of directors at the Annual General Meeting. Instructions on how to vote will be distributed along with the list of Director Nominees. Absentee voting will occur between Friday, June 7, 2024 at 8:00 a.m. PT and Monday, June 17, 2024 at 4:30 p.m. PT.

Voting and Registration

Click here for more information on this year’s Voting Procedures.

Registration for members attending the Annual General Meeting will open at 4:30 p.m. PT on June 19, 2024 in the foyer of the offices of Pacific Blue Cross at 4250 Canada Way, Burnaby, British Columbia, and all members are reminded to bring proof of membership and photo ID to present at the registration desk.

Any further questions about Pacific Blue Cross’s Annual General Meeting may be sent to the Corporate Secretary at corporatesecretary@pac.bluecross.ca.

Allison S. MacLean
Corporate Secretary

 


 

Voting Procedures

  1. Who is eligible to vote?

    Individual member. You are eligible to one vote as an Individual Member if you:

    • are 19 years of age and older as of June 7, 2024,
    • are a member in good standing as of May 30, 2024, and
    • through a benefit agreement or arrangement, are entitled to primary coverage for benefits from PBC.

      Organizational member. If your business, firm or corporation is a plan sponsor with PBC, you are entitled to one vote. You must:

      • designate an organizational representative who is 19 years of age and older as of June 7, 2024, to vote on your organization’s behalf,
      • submit a confirmation letter to PBC during the voting registration period from May 6 to May 17, 2024, and
      • be approved to vote.

        Here are the details on how organizational members can register to vote.

        Health Care Professional member. Physicians, surgeons, dentists or pharmacists who are duly licensed to practice by their legally constituted professional organization are entitled to one vote. You must:

        • be 19 years of age and older as of June 7, 2024,
        • submit a Health Care Professional Statement during the registration period from May 6 to May 17, 2024, and
        • be approved to vote. 

          Here are the details on how health care professionals can register to vote.

        1. Can I vote in advance of the Annual General Meeting?

          Yes. Voting for the election of directors will take place only through Absentee Voting in advance of the Annual General Meeting and there will be no voting for the election of directors at the Annual General Meeting. One Absentee Voting Option will be available: Electronic Ballot. Absentee Voting will occur between Friday, June 7, 2024 at 8:00 a.m., PT and Monday, June 17, 2024 at 4:30 p.m., PT.

          If you are an eligible member, you can vote online through your computer or browser enabled tablet.

          Health care professionals and members voting on behalf of an organization must be registered and approved to vote before the Absentee Voting period.

        2. How do I vote electronically?

          Electronic voting in the Directors Election will be supported by an external provider, Simply Voting. Eligible members will be able to access Simply Voting’s platform directly through a link on PBC’s website starting on Friday, June 7, 2024 at 8:00 a.m., PT. Further instructions will be distributed on June 5, 2024, along with the list of Director Nominees.

        3. I am an Organizational Member. How do I register to vote?
          Registration is now closed

          Eligible organizations must provide a letter on the organization’s letterhead as well as a copy of a government issued photo identification card for the designated representative. The letter must include: 

            • your organization’s details (name, address, and telephone number),
            • a request to designate a representative e.g., “[Name of organization] hereby designates [name of designated representative] to vote in the Pacific Blue Cross 2024 Annual General Meeting.”,
            • full name of signor/signors having signing authority for the organization, typed with corresponding signature(s), and
            • full name, telephone number, email address, and government issued identification number of the designated representative.

          Send your completed letter and identification to:  Attention: Corporate Secretary by email corporatesecretary@pac.bluecross.ca  between from May 6 to May 17, 2024. PBC will manage all personal information collected through this process in accordance with applicable privacy requirements.

          Once approved, we will contact you with your voting credentials and details on how to vote.

          Please note: Voting members are only allowed to cast one vote each. However, an exception will be made if you have been designated and approved to vote on behalf of an Organizational Member and you are also an Individual Member. In this situation, you will have separate log in credentials to vote electronically during the advance voting period and will need to log in separately for each vote.

        4. I am a Health Care Professional. How do I register to vote?
          Registration is now closed

          Eligible health care professionals can register to vote by providing a Health Care Professional Statement to PBC that must include:

            • typed or printed, with corresponding signature,
            • address at which you normally practice,
            • your telephone number,
            • a request to vote (e.g., “I, (name of Health Care Professional) certify that I am registered to practice with the (Name of College) and request to vote in the Pacific Blue Cross 2024 Annual General Meeting.”), and
            • the name of the professional college in which you are actively registered.

          Send your completed letter and government issued photo identification to: Attention: Corporate Secretary by email corporatesecretary@pac.bluecross.ca between May 6 and May 17, 2024. PBC will manage all personal information collected through this process in accordance with applicable privacy requirements.

          Once approved, we will contact you with your voting credentials and details on how to vote.

          Please note: If you are eligible to vote both as an Individual Member and Health Care Professional, we ask that you vote as an Individual Member.

        5. What credentials will I need to participate in the electronic voting?

          Individual member. You will need your Policy Number and ID Number, which you can find on your PBC ID card. Enter your ID Number as issued, including any leading zeros. You’ll be asked to enter your date of birth for security and identification purposes.

          If you’re a member of the FNHA plan:  Please vote using your FNHA plan. In the Policy Number field, please enter 40000. Enter your Status Card number in the ID Number field.

          If you have a PBC policy and have purchased an Annual Travel Policy: Please vote using your PBC Policy Number and ID Number.

          If you have multiple PBC policies: Please use the lowest Policy Number to vote (unless you’re a member of the FNHA plan). For example, if you have benefits under Policy 4567 and Policy 123, enter 123 in the Policy Number field and your corresponding ID Number in the ID number field.

          If you have multiple plans using the same Policy Number: Please vote using your lowest ID Number.

          If you have an Annual Travel Holder Policy and no other benefits with PBC: In the Policy Number field, enter 68000. Enter the Certificate ID on your Annual Travel Policy in the ID Number field. If you have two current Certificate ID’s, use the ID Number that is the lowest.

          Organizational member. You will have received a Policy Number, ID Number, and a date from the Corporate Secretary when you were approved to vote. Please enter these numbers in the appropriate fields; use the date you were given by the Corporate Secretary in the Date of Birth field.

          Health Care Professional member. You will have received a Policy Number, ID Number, and a date from the Corporate Secretary when you were approved to vote. Please enter these numbers in the appropriate fields; use the date you were given by the Corporate Secretary in the Date of Birth field.

        6. What do I do if I have trouble with electronic voting?

          Don’t call now. You can contact us at 604.419.2098 during business hours during the voting period, from Friday, June 7, 2024 at 8:00 a.m., PT and Monday, June 17, 2024 at 4:30 p.m., PT

        7. When will the Director Nominees be known?
        8. What browsers are supported for the electronic voting application?

          Only still-in-use browsers are supported. Any non-supported or end of life browsers will not be supported.

        9. What credentials do I need to participate in the in-person Annual General Meeting?

          In order to participate in the in-person Annual General Meeting, you will need to register beginning at 4:30 p.m. in the lobby of the PBC offices at 4250 Canada Way, Burnaby. You will need to show your government issued photo ID.  

          Individual member. You should also have your PBC ID card with your Policy Number and ID Number on it to facilitate the registration process.

          Organizational member. Please bring the Policy Number, ID Number, and the date assigned to you by the Corporate Secretary when you were approved to vote.

          Health Care Professional member. Please bring the Policy Number, ID Number, and the date assigned to you by the Corporate Secretary when you were approved to vote.

         


         

        Board of Director Nominees

        June 5, 2024

        The Nominating Committee has now completed its annual Director Nomination process, and had its recommendation adopted by the Board of Directors.

        This process started with the Governance Committee defining the desired skills, competencies, and experience for potential Board Directors, and to determine which to prioritize for this election. This information was included in the Recruitment for Directors document issued on April 25, 2024.

        For 2024, the priorities are Financial, Actuarial, Information Technology, and Insurance/Benefit Industry Skills.

        Throughout the process, the Nominating Committee followed its Terms of Reference. Once eligibility was confirmed, the Nominating Committee reviewed Director Nominee self-assessments, considered other information provided by the Director Nominees, and conducted individual interviews. The assessment results of each Director Nominee are included in the Director Nominee Profiles linked to this page.

        The recommendation to the Membership is based on which Director Nominees best demonstrate alignment with the priorities for 2024 and will best complement and strengthen the existing Board of Directors for the effective governance of Pacific Blue Cross.

        The following Director Nominees have been approved by the Board of Directors to stand for election, with voting to take place in advance of the Pacific Blue Cross Annual General Meeting to be held on June 19, 2024:

        Health Care Professional Member Category — Three nominees for two vacancies (contested)

        *Denotes Director Nominees being recommended to the Membership for election.

        Organizational Members Category: Two nominees for one vacancy (contested)

        *Denotes Director Nominees being recommended to the Membership for election.

        Individual Members Category – Three nominees for three vacancies (acclaimed)

        *Denotes Director Nominees being recommended to the Membership for election.

         

        Click here for more information on this year’s Voting Procedures

         


         

        Director Nomination & Election

        Annual Reports

        Pacific Blue Cross Certified Bylaws

        Board Composition and Succession Planning